Due to the hybrid nature of our workplace culture today, tracking employee attendance is a significant issue. DLI-IT’s Time and Attendance software, in conjunction with the biometric hardware solution, assists you in reducing employee absenteeism as well as managing employee perks such as sick leave and overtime wages. There are numerous reasons to keep track of employee attendance. Continue reading to find out what employee attendance tracking is and how to track employee attendance.
WHAT IS EMPLOYEE ATTENDANCE TRACKING?
Employee attendance tracking is a method of determining when employees are logged in and working. It can be difficult to pay employees accurately without it. Employee attendance can be tracked for both remote and onsite workers, as well as exempt and non-exempt employees.
You should track staff attendance for a variety of reasons. You can use staff attendance tracking to:
- Timely payment to employees
- Keeping track of employee hours and managing overtime pay
- Control sick leave accruals
- Determine shift efficiency.
- Manage employee schedules
- Recognize undesirable employee patterns
- Follow labor laws and policies as per the country
HOW TO TRACK EMPLOYEE ATTENDANCE?
There are various methods for tracking employee attendance depending on where and how your workers work.
- PUNCH CARDS/TIME CARDS
A timeless classic. Employees clock in and out using their cards provided to them by the organization. Time cards are kept on-site and manually entered into a machine that marks (e.g., “punches”) the time.
Remote employees cannot utilize time cards since they are not present to punch the time card. Time cards also have a disadvantage known as “buddy punching.” A buddy punch occurs when an employee has someone else punch in for them while they are not at work.
- TIMESHEETS
Another classic method is timesheets, where the employee fills out the in-out time with a slot for their lunch break and overtime.
- TIME AND ATTENDANCE SOFTWARE
Time and attendance software combines the greatest features of existing time and attendance techniques. Employees can clock in and out using time and attendance software via an employee portal. The software can also effortlessly interact with your payroll software and allows you to approve or reject employee hours.
ESTABLISH A TIME AND ATTENDANCE POLICY
A time and attendance policy can help to reduce employee theft, absenteeism, and tardiness significantly. On the other hand, not all attendance regulations are created equal.
Effective time and attendance guidelines should specify and concisely lay out the following for each employee:
ABSENCES: This occurs when employees fail to appear for their allotted hours. Absences might be justified or unexplained. Excused absences occur when a supervisor authorizes a request for time off from an employee. An unexplained absence occurs when an employee misses work without previous notice.
IRREGULAR: Employee tardiness occurs when an employee fails to arrive at work at their specified start time.
EARLY LEAVING: When an employee departs work before the end of their planned shift.
EXTENSIVE TIME & ATTENDANCE IRREGULARITY: Each company must create a policy handbook determining the repercussions for excessive absenteeism, lateness, or early exits from work.
Whatever you decide, make sure staff understand their obligations regarding absenteeism, tardiness, and early departure.
Every business owner understands the value of time. Sign up for HR WORKS payroll software and time and attendance solution to make running your business easier than ever. In just a few clicks, you can track employee time and attendance and conduct payroll. Try it out with a free demo today!